Appeals, Closeout & Audit Defense
Protecting Your Federal Funding
Expert support for complex appeals, project closeout, and audit defense. We specialize in reversing unfavorable FEMA determinations, preventing de-obligations, and preparing comprehensive documentation that withstands federal audit scrutiny. Our track record speaks for itself: zero de-obligations across all managed projects.
FEMA Appeals Process
We guide you through every level of the FEMA appeals process with expert documentation and strategy.
First Appeal
60 days from determination
Challenge unfavorable FEMA determinations on eligibility, scope of work, or cost with well-documented first appeals that establish the factual and regulatory basis for your position.
Second Appeal
60 days from first appeal decision
Escalate unresolved disputes to FEMA headquarters with comprehensive second appeals that address the specific grounds for denial and present additional supporting evidence.
Deobligation Response
Varies by situation
Respond to threatened or actual deobligations with documentation that demonstrates compliance, addresses FEMA concerns, and preserves your funding.
Arbitration Support
Post-second appeal
For disputes exceeding $500,000, we support the FEMA arbitration process with expert documentation and case preparation.
Common Determination Issues We Resolve
Our experience with FEMA determinations allows us to anticipate and address common issues.
Work Not Disaster-Related
Document causation through photos, maintenance records, and expert assessments that establish the link between the disaster and the damage.
Ineligible Applicant/Facility
Provide evidence of ownership, legal responsibility, and facility function that establishes PA eligibility under 44 CFR Part 206.
Excessive Costs
Justify cost reasonableness through comparable project data, market analysis, and documentation of unique project conditions.
Scope of Work Disputes
Document pre-disaster condition, disaster damage, and code/standard requirements that support the proposed scope.
Insurance Reduction
Challenge improper insurance deductions with policy analysis, proceeds documentation, and duplication of benefits review.
Documentation Deficiencies
Compile and organize missing documentation, provide alternative evidence, and explain any gaps with appropriate context.
Project Closeout Services
Proper project closeout is critical to preserving your federal funding and avoiding future audit issues. We prepare comprehensive closeout packages that document project completion, reconcile all costs, and organize supporting materials in an audit-ready format.
Our closeout process includes final inspection coordination, cost reconciliation, time extension requests when needed, and complete file organization. We ensure your projects close smoothly and your documentation stands up to any future review.
Closeout Package Contents
- Final inspection coordination and documentation
- Cost reconciliation and adjustment preparation
- Time extension requests when needed
- Final project worksheet review
- Supporting documentation compilation
- Audit-ready file organization
- Net small project closeout
- Large project final accounting
Federal Audit Defense
We support your organization through federal audits with comprehensive documentation and expert response preparation.
OIG Audits
Support for FEMA Office of Inspector General audits including document preparation, response drafting, and corrective action plans.
GAO Reviews
Assistance with Government Accountability Office reviews and investigations of disaster recovery programs.
State Audits
Support for state-level compliance monitoring and audit activities related to pass-through federal funds.
Single Audits
Preparation for and response to single audits under 2 CFR Part 200 requirements.
Our 2 CFR Part 200 expertise ensures your programs maintain compliance throughout implementation, minimizing audit risk and positioning you for favorable outcomes if issues arise. We help develop corrective action plans and negotiate resolution of any findings.
Facing a FEMA Determination or Audit?
Time-sensitive appeals require immediate attention. Contact us today for a free assessment of your situation and options. We will review your determination letter and provide a clear path forward.